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Index Searching by Title, Name, Call Number, ISN, and Date of Sale

Use an Index search to find a specific title, name (artist, author, or entity), call number, International Standard Number, or date of sale. Words and numbers are searched in the order in which they are typed.


TITLE SEARCH:

Type the beginning of the title, omitting initial articles in all languages.

Capitalization and punctuation are ignored in searching.

  • streets of new york
  • monet renoir and the
  • journal of the royal

To search titles of one word or one letter, use a pipe symbol.

  • C|


NAME SEARCH:

A name search is also a subject search, finding works by and about people (artists, authors, sitters for portraits, other creators) and entities (auction houses, repositories, organizations, government bodies, and museums, which are often the "author" of an exhibition catalog).

Enter the name of a person lastname, firstname.

  • whistler, james
  • picasso

Enter in order the first words of the name of an entity.

  • royal academy of
  • archives of american


CALL NUMBER SEARCH:

Enter a full call number to find a specific work.

  • ND553 R6.5 T45(specific work on Rousseau)
  • ND210 C64e (specific work on American painting)

Enter the first part of a call number to browse, especially works by/about an artist.

  • ND553 R6 (all works on Rousseau)
  • ND210 (works on American painting)


INTERNATIONAL STANDARD NUMBER SEARCH:

Enter a full ISBN to find a specific book.
Punctuation and spaces can be omitted.

  • 0226015122 (Alpers, The Art of Describing)

Enter the first five digits of an ISBN to find works from a given publisher.

  • 02260 (University of Chicago Press)

Enter an ISSN to find a specific journal.

  • 1534-6323 (CAI: the Clark Journal)

In the Clark catalog, this search can also be used to find auction sale codes.

  • BUTTERFLY 2135 (Christie's, British Art on Paper)


DATE OF SALE SEARCH: (auction catalogs only)

Enter the date of sale for a specific day/sale as YYYYMMDD.
For a multiple-day sale, the date of sale is always the first day.

  • 19600511 (catalog for May 11, 1960)
  • 19990409 (catalog for sale held April 9-10, 1999)

Enter a partial date to find catalogs for a given month and/or year.

  • 196005 (catalogs for May, 1960)
  • 1896 (catalogs for 1896)

Type the keyword(s) that define your topic. Keywords are searched anywhere in a record in any order.
Use quotation marks to search for a phrase.
For example:

  • landscapes impressionist
  • video "performance art"


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Basic Keyword searching


For a basic Keyword search, use the search box on the main search screen.
(For an Advanced Keyword search, use the search box on the menu bar at the top right and choose the Advanced Keyword option.)

A Keyword search looks for words in any order. It searches all the searchable fields in a record: title, name (author/subject), notes, and subject headings.

A Keyword search may include any of the following search techniques:


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Advanced Keyword Searching


For an Advanced Keyword search, use the search box on the menu bar at top right and choose the Advanced Keyword option. (For a basic Keyword search, use the search box on the main search screen.)

A Keyword search looks for words in any order. Choosing the Any Field option searches title, name (author/subject), notes, and subject headings.


FIELD SEARCHING
The power of Advanced Keyword searching is that you can search for words in any order in specific fields: title, name, subject headings, and notes. This is more precise than a basic Keyword search and more flexible than any Index search.

In addition, you can use search techniques such as truncation and wildcards, phrase and proximity searching, "nesting" or grouping searches with parentheses, and Boolean searching with AND, OR, and AND NOT. You can for example:

Search for keywords in the title field only:

  • Title=renoir print* drawing*

Search for keywords if you only know part of the name of a person or entity:

  • Name=royal academy
  • Name=department drawings metropolitan

Search Topical Subject Headings for material about a given time period:

  • Keyword=moderni* AND Topical Subject=21st


LIMITING A SEARCH

An Advanced Keyword search allows you to limit your search by several parameters that can be used in any combination. In some instances, such as Material Type and Location, search limits may overlap.

Limit by:
Material Type to find books, journals, auction catalogs, visual materials, electronic materials, or archival materials. For example:

  • Limit a Title search for art to Material Type=JOURNALS to find Lart, otherwise a very difficult search.

Location to find materials in specific locations in the library, including special collections, oversize and folio, and microforms.

  • Limit a search by Location to find materials in the Rare Book collection.
  • Limit a search to materials in Reference to find a subject encyclopedia, dictionary, or bibliography.

Language

  • When limiting a search by language, use the CTRL key to choose two or more languages.

Publisher

  • Search by Publisher to find a specific edition of a book or to see what a publisher has published on a specific topic.

Date of publication

  • Limit a subject search by date to find, for example, works on Modernism published before 1900 or material on feminist art published between 1970 and 1980.


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Search Tips for Keyword Searching


Truncation and wildcards: using * and ?

In a Keyword search, words can be expanded using asterisks (truncation) and question marks (wildcards). A root word must be at least three characters long.

Use a single asterisk to add up to five characters to a root word.

  • impressioni* to find impressionist, impressionists, impressionism, impressionistic, etc.


Use a double asterisk to add any number of characters to a root word.

  • memor** to find memory, memories, memorize, memorization, etc.


Use a question mark to replace a single unknown or variable character.

  • anders?n to find variant spellings
  • colo?r to find American and British spellings
  • paint? to find singular and plural but not painter, painting, etc.


Boolean Searching: AND, OR, and AND NOT

Boolean Searching is a way of expanding and/or narrowing a search using the connector terms AND, OR, and AND NOT. Boolean Searching can be used together with other search techniques such as truncation, phrase searching, and nesting searches using parentheses.

Use AND to find records containing all of the terms specified, in any order. Searching with AND will narrow a search, making it more precise.

  • impressionis* AND portraiture
  • homer AND maine

Use OR to find records containing any of the terms specified, in any order. Combining terms with OR will broaden a search and may be used to find synonyms or words that all describe a similar concept.

  • paintings OR gemalde OR peinture
  • middle ages OR medieval

Use AND NOT to exclude records containing the words specified.

  • art deco AND NOT nouveau
  • renaissance AND NOT medieval


Nesting: grouping terms with parentheses

Use parentheses to specify how words or searches should be grouped together.
Without parentheses the system searches connector terms in order, which will not give a correct result.

  • (male OR masculine) AND gaze
  • (encyclopedia OR dictionary) AND sculpture
  • (paintings OR gemalde OR peinture) AND (renaissance AND NOT medieval)
  • sculpture AND (roman AND NOT greek)


Phrase searching: using quotation marks

Use quotation marks to specify terms that must be searched as a phrase. Phrase searching can be combined with other search techniques such as Boolean searching and truncation, as in the examples below.

  • german expressionism AND NOT brucke
  • landscape painting AND impressionis*

Use quotation marks around phrases that include and or or to avoid their being interpreted as Boolean search terms.

  • point and line to plane
  • fashion or fancy


Proximity searching: using NEAR, WITHIN, BEFORE, and AFTER

Use NEAR to specify words close to each other in any order.

  • picasso NEAR braque
  • japan* NEAR ceramic*


Use WITHIN # to specify words within # words of each other, in any order.

  • metropolitan WITHIN 3 art
  • duchamps AND (bride WITHIN 5 bachelors)


Use BEFORE and AFTER to specify words in a particular order. Any number of words may appear between the specified words or phrases.

  • fugger BEFORE kunst
  • romanticism AFTER renaissance


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Modifying or limiting a search


If you perform a search that yields a large result, you may wish to limit the search to get a more precise result.
If you perform a search that yields a skewed result you may wish to modify it to get a more accurate result.
To modify or limit a search there are several options, all of which can be used in combination with one another.

Click the Modify Search button at the top of the search results screen to alter a search in the following ways:


Search by Title, Name, Subject Heading

For the results of a Keyword search, three search boxes allow you to modify your search by searching specific fields and combining terms using Boolean operators AND, OR, and AND NOT. This allows searching with greater precision, scope, and flexibility.

For the results of an Index search (Title, Name, Call Number, etc.), a single search box allows you to limit the search by Name, Title, Subject, and Publisher.


In addition, you can limit by:
Material Type to find books, journals, auction catalogs, visual materials, electronic materials, or archival materials. For example:

  • Limit a Title search for art to Material Type=JOURNALS to find Lart, otherwise a very difficult search.


Location to find materials in specific locations in the library, including special collections, oversize and folio, and microforms.

  • Limit a search by Location to find materials in the Rare Book collection.
  • Limit a search to materials in Reference to find a subject encyclopedia, dictionary, or bibliography.


Language

  • When limiting a search by language, use the CTRL key to choose two or more languages.


Publisher

  • Search by Publisher to find a specific edition of a book or to see what a publisher has published on a specific topic.


Date of publication

  • Limit a subject search by date to find, for example, works on Modernism published before 1900 or material on feminist art published between 1970 and 1980.


Scope

Click the Scope drop-down menu and choose a scope to expand or restrict a search to specific library collections.

  • Entire Collection searches all the librarys collections, including books, journals, electronic resources, exhibition catalogs, auction catalogs, visual materials, special collections, archives.
  • Books and Journals searches the librarys collections excluding auction catalogs and visual resources.
  • Auction Catalogs searches the auction catalogs collection only.
  • Visual Materials searches the visual materials collections only, including photographs, digital images, reproductions of works of art, digitized collections.


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Mark and download/email/print records


Marking records

Mark records to create a list of records you wish to download, print, or e-mail.


FROM BROWSE SCREENS:

  • Mark individual items by clicking the box to the left of the title.
  • After marking desired items, be sure to click Save Marked Records before going on to another screen! Records must be saved one screen at a time.
  • Click Save All On Page to select and save all the records on a screen.
  • To see the list of records you have marked, click Export Saved. From this screen you can display records to be printed, or you may download or e-mail them.


FROM RECORD SCREENS:

  • Mark an item by clicking the Export button at the top or bottom of the screen.
  • To see the list of records you have marked, click Export Saved. From this display screen, you can display records to be printed, or you may download or e-mail them.


Printing, E-mailing, and Downloading Records

To print, e-mail, or download records you must first mark them (see above) from a browse screen or from an individual record screen.

Click Export Saved to see the list of records you have marked. From this screen you can delete records, or you can return to the catalog to add more.

When the list is ready, click one of the options in the Format of List pane to specify a record format: brief record (citation and call number), full record (all fields), and MARC (cataloging record).


Printing records:

  • Click Screen in the Send List To: box.
  • Click Submit. The records will display on the screen in the format you have chosen.
  • Use your browser's print button or choose File and Print to print.


E-mailing records:

  • Click E-mail in the Send List To: box.
  • Enter the e-mail address to which the records are to be sent.
  • Click Submit.


Downloading records:

  • Click Local Disk in the Send List To: box.
  • Click Submit.
  • Click Save in the pop-up menu that will appear.
  • Use the Save As screen to navigate to where you want the records to be saved, change the filename if you wish, and click Save. The records will be saved as a text file.


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Using your "My Millennium" circulation account


To log into your My Millennium circulation account, click the My Library dropdown menu and choose the My Millennium link.

On the login screen, enter your name and type in your circulation barcode number.


Once logged into My Millennium, you can:

Renew materials online

  • Check the box next to each item to be renewed, or click Renew all.
  • Click Renew marked.


Reasons why you may not be able to renew items:

  • They have been recalled or are on hold for someone else.
  • They have been checked out too recently to be renewed.
  • They have reached the maximum number of renewals, and need to be brought to the reference desk and checked in before they can be checked out again.


If for any reason you cannot renew an item you still need, bring it to the reference desk during regular library hours (Monday to Friday 9 - 5) and ask library staff for help.


Place requests for items checked out, In Process, On Order, or in inaccessible locations such as offsite storage or Special Collections

  • Search the online catalog.
  • Any materials that are not accessible in the library stacks will have a Request link (in the browse screen) or a Request this Item button (in the bibliographic record).
  • For a book, simply click the link or the button and the request will be placed. In the case of a journal, choose the volume you need and then click Submit and the request will be placed.


Create Lists

Use My Millennium to create lists of materials on given topics or categories.

  • Search the online catalog.
  • Click the checkbox next to any item that you want to put into a list.
  • From the dropdown menu at the top of the browse list, choose an existing list or choose create a new list.
  • Click the "Add marked to my lists" button.
  • If you chose to create a new list you will get a screen that allows you to name and describe the new list.


Create and work with preferred searches

Use My Millennium to save complex or often-used searches and run them periodically to check for any new material on a given topic.

  • Search the online catalog. You may wish to choose the Advanced Keyword search screen to use Boolean searching and to place any limits on the search.
    (Example: picasso AND ceramics, SCOPE=search catalog excluding auction catalogs and visual materials, YEAR= publication date after 1990)
  • Click Submit.
  • On the browse screen, click Save as preferred search (next to the Search button).


To use a saved search and to manage searches:

  • Log into My Millennium. If already logged in, click Return to Your Record at the top of the screen.
  • Click Preferred Searches.
  • Click Search next to the search you wish to run.
  • To delete a search, click the checkbox and then click Update list.

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